Writing a job acceptance email is no small task. You're excited to offer someone a position in your company, and you want to make sure they accept it right away. While you may be tempted to write a simple "congratulations" and send the candidate an offer letter via email, this can have quite the opposite effect. With that in mind, here are some tips for writing a software engineer acceptance job email.
When you're writing a job email, you should make sure to use a professional greeting. You don't want your software engineer candidate to get the impression that you've been drinking or are not in control of your emotions. There are several things you can do to be sure that they know they're emailing someone who is serious about the opportunity.
One way is by making sure that your greeting isn't too formal and doesn't sound like something out of an etiquette book for Victorian children. It also shouldn't be super casual, like “hey dude” or “yo whaddup?” And for goodness sake, don't try to be too personal by mentioning how much you love their cat so much!
The best thing about this part of the job application email process is that there's no wrong way if all else fails because there aren't any rules when it comes down to it: just keep it professional
Once you've decided to offer a contract, it's time to make an official offer. Start by outlining the details of your job offer:
When you're writing to a candidate, don't just mention that he's a great fit for the role and then send it off. Instead, write about why he's a great fit! Mention his experience and education. Go into detail about how they match up with your company's needs.
If you want to show the candidate that you've done your homework and are serious about him joining the team, don't just mention how much experience he has with the specific language or framework being used at your company—mention what kind of projects those experiences have been on and where they take place (for example: "You have worked on several large-scale web applications over the last few years.").
The details of the next steps, including what you need from the candidate and what they can expect from you, should be included in this email. You might want to include a timeline for when they can expect an official offer letter.
Thank the candidates for their time in the hiring process and acknowledge them for completing any coding tests they may have had to take.
Tell the candidate that they passed all of the interviews, including any technical assessments, and are now being selected for the position.
You've spent a lot of time and energy finding the perfect candidate, but don't let that hard work go to waste. Your engineers will be more excited to join your team and it will show in their work if you give them a reason to be excited. Make sure that they know they are a great fit for your company. Be very specific about what they will be doing, how their role fits into the overall structure of the company, what their responsibilities are and why those responsibilities matter, who else is on the team, and anything else that might help make them feel welcome in their new career home.
We hope that our information helped on how to write the perfect email if you want your candidates to be really grateful and motivated to accept your job offer.