How to Write a Project Manager Acceptance Job Email

Introduction

Congratulations! After a long and in-depth hiring process, you have decided to hire someone who can be your next great project manager. Now it is time to send the person an acceptance letter. In this email, you want to show your appreciation for the project manager's time and interest in working with you. You also want to mention any contractual details, such as when they should start or if they will receive a signing bonus. Finally, let them know how onboarding will proceed and what steps they'll need to take before they officially start on their first day at work.

Thank the Candidate for Applying

Thank the candidate for applying, and let them know how much you appreciate their interest in the position. You can also thank them for taking the time to apply and invest time in the whole hiring process, as job searching requires a lot of effort on their part.

Express Your Interest in Hiring the Project Manager

• Express your interest in hiring the project manager. Let's face it—this is a very busy person who has been looking for a job and you want to show that you are excited about having them on your team.
• Show appreciation for their interest in working with you, but be realistic about what the position entails. If they have not worked on projects similar to yours before, emphasize how they can learn from this experience and grow their skillset.

Tell Them How Many Weeks or Months They'll Have to Start Working

Now that you've made the decision to hire this person, let's go over the next steps.

• If there is a timeline for when they will start working, tell them what it is. If not, let them know that they'll be contacted when their duties begin and get started right away.
• You can also tell them if they are being hired as an independent contractor or full-time employee (if it's relevant).

Mention if You're Offering a Signing Bonus

If you're offering a signing bonus, mention it in your job acceptance email. If the person is still deciding between your offer and another one, this may be what tips them towards choosing you. The more information you can give about how long the offer will be valid and when they'll receive their first check, the better.

If you're not offering a signing bonus but would like to be considered for one, let them know that as well. You never know who might have some extra money to throw around!

Address How the Onboarding Will Go Once Accepted

You should explain how your company's project manager onboarding process will go once accepted. This includes what resources you'll use to help with the transition and when they will be used, such as:

• Orientation packet
• Company handbook
• Your team's training schedule for the next year

Conclusion

We hope these tips have helped you craft the perfect job acceptance email. Sending an acceptance email is not just a way to inform your new employee that they’ve been chosen; it’s also a chance to make them feel welcome and valued by your company. The more comfortable they are with their new role, the better they will perform in it, so take this opportunity to do what you can for your future employee!