Congratulations, you got the perfect candidate! Now you need to write an acceptance email. The process of writing a digital marketing acceptance job email can be deceptively simple because it's easy to be too casual or too wordy and come off as unprofessional. To help you sound your best and show that you're excited about the candidate joining the team, we've put together a few tips for writing a great email acceptance job email.
Once you've made the decision to hire a candidate, it's time to send them an acceptance email. This is the last step before they start working for you and should be sent as soon as possible after you've decided that they're the right person for the job. The best practice is to send this email on the same day or within 24 hours of making your decision.
This email should be formal, but also friendly and personal—here are some tips for writing it:
In your email, include the job offer details. This is the most important part of the offer letter. Since it's an official document, it needs to include all of these details:
Once you've sent the acceptance email, be sure to close by requesting any remaining paperwork to complete. You can ask for a start date for the candidate to begin work, but it's also good practice to inform them when they can expect an official letter confirming their employment (often this is after payroll has been processed). Additionally, if they're moving from another country and need special documentation before they can leave, let them know that too! Lastly, let them know exactly how much you will pay them for what hours per week and state clearly that this is your final offer—anything less than this would be unprofessional and unethical as a company.
As we've said, your email is a formal document. It's not a chat message. Keep this in mind when you're writing it, and make sure you're professional about it.
If there are any details that have been left out of discussions so far and need to be addressed before you can give the green light on hiring, outline them here. For example: "We'll continue working with your manager on onboarding logistics." Or: "We'll arrange training sessions for both of us during week two of our partnership." Or even just something simple like "We look forward to working with you!".
Accepting a digital marketing candidate can feel like an exciting event. After all the email exchanges, interviews, and phone calls with potential candidates, the perfect candidate is ready to get started! However, there are still a few steps you need to take before your first day on the job. A well-written acceptance email will show your new employee that you're professional and organized.